Record Retention Policy

Approved by the Board of Directors 06/07/2021

Documents to Retain Permanently

• Articles of Incorporation and Bylaws

• Form 1023 or 1024 for Tax Exempt Status

• Employer Identification Number Determination Letter

• IRS/State Tax Exemption Letters

• Contracts and Leases in effect

• Year End Financial Statements

• Insurance Records, Claims, Policies

• Legal Correspondence

• Donation Records involving Restricted Funds

Documents to Retain for 6 years

• Federal and State tax filings

Documents to Retain for 10 years

• Bank Statements

• Bills from Vendors

• Contracts and Leases (10 years from date of expiration)

• Donation Records

• Correspondence

• Purchase Orders

• Treasurer’s reports

• Minutes from Board meetings

Documents to Retain for 3 years

• Photos and videos on website

• Committee reports

• Pacificon related web information and videos