6:00-7:00 PM: Seller Equipment Registration and Set Up
6:30 PM: Open for Equipment Inspection
7:00 PM: Auction Begins
Our annual auction will be held on our normal meeting night in April at our regular meeting place in Lafayette. Our process will be the same as in past years. The first step when you arrive is to sign out a bidder’s card. As a seller, this will be your number for your item cards. As a buyer, you will display this number if you are the successful bidder. Please, return these cards to us when you leave for the evening.
When you pick up your bidders card, tell us how many items you are going to enter into the auction. We will give you an item card for each of your auction items for you to fill in. See the below guideline image below.
Better yet, please download this PDF file of Auction Item Cards ahead of time. Print and fill them out before you come to the Auction. There are 6 cards on each sheet of paper. Cut the item cards apart and fill out the description etc. before you arrive.
See the below guideline image below.
Please leave "Item No.", "Buyer" and "Amt" fields blank. When you sign in, you'll be given a Bidder number, which is also your Seller number. Put that number in the Seller # space. If the proceeds from any of your items are to be donated to MDARC, please use "1" as the Seller #.
We will stamp an item number on each of the cards.
At that time, take the bottom "Claim Check" tab from the card. If you printed the cards yourself, we have scissors to cut the Claim Check from the bottom of the card. This is your receipt for claiming your money. We will not pay without the Claim Check.
It is important that the items be placed in item number order on these tables. After your items are sold and the buyer has paid for them, you may collect the amount due to you. Remember that the Club will charge a 10% commission on each item (rounded off to the nearest nickel).
Use the provided bidder’s card to place your bid. Bid with the red side of the card and, if you are the successful bidder, show the number on the back of the card to the auction crew in the front of the room so that they can record that information along with the selling price. Purchases may be paid for with cash or checks. Credit cards will be accepted this year for the first time. However, there will be an additional fee of 5% for credit card users to offset our costs for the processing.
If you have any questions, please contact Bill Swindell, firstname.lastname@example.org