  MDARC Committees The following are descriptions of the many committees MDARC has, along with a list of things each needs help with. We emphasize that no experience is needed to get involved with any committee; only a desire and ability to participate. We’ll help you learn the rest. Auction The Auction Committee plans and conducts the Club auction, usually held on our normal meeting night in April at our regular meeting place. This includes preparing the room with tables to display the items to be auctioned, paperwork to process the sellers and bidders and items, computers and software to track who sold each item and who bought it, and collecting and dispersing the money. See http://www.mdarc.org/activities/auction. Needs:
Audit The Audit Committee is an ad hoc committee, formed as needed and usually at the request of the Board of Directors, to inspect the Club’s financial records and verify their accuracy. This typically occurs once each two or three years. Needs:
Digital Media The Digital Media Committee is responsible for developing and maintaining all of the Club’s digital media. This currently includes the MDARC web site, the Pacificon web site, the Club’s Facebook page, Yahoo groups and email addresses. Note that skills in web site programming or similar technologies are not needed. If you have them, however, they may be helpful for enhancing some aspects of our digital media. Needs:
Education & Training The Education and Training Committee provides amateur radio educational instruction for the Ham community in two distinct areas. The first provides instruction for earning the Technician Class, General Class and Amateur Extra Class Licenses. The second provides skills and interest instruction for those Hams seeking practical amateur radio applications. See http://www.mdarc.org/activities/education. Needs:
Field Day The Field Day committee plans and executes the Club’s participation in the ARRL’s annual Field Day exercise, held the last weekend of each June. This includes, but is not limited to: planning and laying out the selected site to be used for the weekend; setting up equipment, such as pop-ups, tables, chairs, towers, antennas, and our Club vehicles; obtaining, preparing & operating stations for as many HF bands as possible; Ensuring essentials are available for each participant, such as food and water; planning and executing the barbecue dinner; and striking the site at the end of the exercise. See http://www.mdarc.org/activities/field-day. Needs:
Good & Welfare The Good & Welfare Coordinator assists the Club leadership to stay in touch with Club members and their relatives who are experiencing special times. Often these are sad times, such as illness or death. But we also like to congratulate our Club Family during happy times, such as weddings, births and special anniversaries. The Coordinator does them primarily by sending one or more cards to the member and/or family appropriate to the occasion. Needs:
Holiday Banquet Each December, our regular meeting is replaced with our annual Christmas Banquet, usually held at a restaurant that provides excellent food and service at an affordable price. See http://www.mdarc.org/activities/holiday-party. Needs:
License Testing The license testing group provides a license testing session before the monthly MDARC meeting on the third Friday of most months. Volunteer Examiners (VE) facilitate the testing of those candidates that wish to get an initial license or upgrade their present license. License testing is provided at other locations as well, such as at the licensing classes at the Salvation Army, at the one day classes for the Walnut Creek CERT group, at the MDARC Field Day site, and at Pacificon. Other exam sessions are set up by request. See http://www.mdarc.org/activities/license-testing. Needs: New members are encouraged to join our group. You must be a General or Amateur Extra licensee to be a VE. On the ARRL.org website, select the "Licensing, Education and Training" tab, select the "Become an ARRL VE" tab, and follow the instructions on that page to become a VE. New VEs can join our team for Elmering under the guidance of an experienced VE. Soon you will learn to be a VE without any coaching. Membership The main duty of the membership Chair is to maintain the membership database of current and past members, as well as to process applications for new and renewal memberships. Currently the database is in Microsoft Access. This database is used by other club members once a year to generate the membership directory. The directory is then e-mailed to current members by the Membership Chair. Once a month the club newsletter, the Carrier, is e-mailed to current members along with a meeting reminder. Some members pay for hard copies of the newsletter and the directory. Currently the membership duties include printing and mailing these. The biggest task is the once a year membership renewal effort. A portion of the members renew electronically via PayPal. For the remaining members, reminder letters are printed and mailed. Renewals are then entered in the database and any checks received are mailed to the club treasurer. Club membership cards are also printed for those requesting them. Once a month the membership chairman attends the general club meetings and along with the treasurer handles any new membership applications or changes. A short presentation of membership related items is presented to the club. Attendance at the MDARC board meetings is encouraged but not required. For new members, their data is entered into the membership database and a report is printed with this data. This report is mailed with a membership card and SASE, giving new members a chance to make any additions or corrections. The current membership directory and latest Carrier is also e-mailed to new members. An e-mail is sent to the club repeater trustee so that repeater instructions can be e-mailed to new members. Lists of new members are sent to the Carrier editor for inclusion in the newsletter. See http://www.mdarc.org/about-us/join-us. Newsletter Editor The Newsletter Editor prepares and publishes the Club’s newsletter, The Carrier, eleven months of the year. The November and December issues are combined. Needs: • Authors to prepare and submit interesting and relevant articles for each month’s edition. Nomination The Nomination Committee is an ad hoc committee required by the Club bylaws to be formed no later than August of each year. As described in the bylaws, its duties are to: “a) to procure candidates for each office, b) to qualify nominated members as to membership and willingness to accept the nomination, c) to receive and tabulate ballots.” Needs:
Outreach The Outreach Committee provides outreach and a welcoming environment for members and guests to MDARC activities, including: General Meetings, Education and Training Activities, Field Day, Club Auction, and Pacificon. Help all that call the MDARC Hot Line phone number. Be available to be deployed by the President as an ombudsman for the Club. Create and distribute image and promotional items for the Club. Create amateur radio related activities under the direction of the President of MDARC and the MDARC Board and other activities as directed by the MDARC President and MDARC Board. Interface with the public in the collection of donated items to the Club. Help with MDARC Auction. Needs:
Pacificon The annual ARRL Pacific Division convention, called Pacificon; is considered by many, including some in the ARRL, to be one of the top five amateur radio conventions in the United States. As such, the Pacificon Committee is by far the largest committee in the Club, because it requires the most effort. There are three officers on the Committee and some 27 sub-committees, covering all aspects of planning and executing the annual 3-day event. See http://pacificon.org/. Needs: A full description of all the help needed for Pacificon would be much too long for this document. But each year we need more volunteers at the convention than we have. See the list of Pacificon sub-committees at http://www.mdarc.org/about-us/officers-committees to give you an idea of the breadth of needs we have. Again, no expertise in any of these areas is required. Just the desire to help. Public Service The Public Service Committee assists served agencies by providing needed communications among the multiple locations during an event. Event types include long-distance runs and walks, parades, bicycle rides and races and triathlons. Hams are stationed at checkpoints along the route, in vehicles and elsewhere to report status information and enhance the safety of the event. See http://www.mdarc.org/activities/public-service. Needs:
Refreshments The Refreshment Committee prepares coffee and tea before and during each Club meeting. Needs:
Technical / Rocky Ridge Repeater Group To provide access to high quality repeaters that are open and accessible to all amateur operators in the Northern California. To specify, design, acquire, install, and maintain RF emitting equipment assets and related hardware and software at the direction of the MDARC Board of Directors. Help provide technical expertise or support to the amateur community in areas involving Radio Frequency Interference, antenna SWR analysis, and other basic hardware issues. Ensure that repeaters maintain coordination with NARCC and/or NCDCC. Ensure that systems maintain compliance with the FCC, FAA, and other authorities from an operational and operating standpoint. Maintain asset inventories for the MDARC Board. Perform other tasks as directed by the MDARC President and/or MDARC Board of Directors. See http://www.mdarc.org/activities/repeaters. Vehicle The Vehicle Committee is responsible for the maintenance, repair, upgrade, outfitting, operation and driver qualification for the Club’s two vehicles; a trailer and an ENG (Electronic News Gathering) van. This includes repairing and maintaining what we can on the vehicles and taking them to professionals for the things we can’t do ourselves; installing radio and other electronic equipment; deploying the vehicles when needed for events, such as Field Day; and operating the equipment once on site. See http://www.mdarc.org/activities/vehicles. Needs:
Repeater Trustees The Club has two club licenses from the FCC; W6CX and W6LGW. By FCC rules, each must have a trustee assigned, and no person may be a trustee for more than one club license. The primary purpose of the trustee is to serve as the formal contact for the Club, should the FCC need to correspond with us. The trustee must then promptly and accurately reply to FCC correspondence, with guidance for other Club members as appropriate. Needs:
Board of Directors The Board of Directors occasionally needs help with special projects that arise. So we need people willing to step forward to assist when the need arises. Some examples of past and current projects include:
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